Someone raises their hand. The right person follows up. Every time.
ChurchTempo works behind the scenes. Most volunteers never log in — they get a text, take action, and reply with a number. Here's the full flow.
ChurchTempo learns your church
Before anything else, ChurchTempo needs to know how your church actually works. Onboarding captures:
- ✓Service times, locations, and campuses
- ✓Pastors, admins, leaders, and volunteers
- ✓Teams and ministries
- ✓Annual events and special days
- ✓Approval & escalation rules
- ✓Prompt limits & quiet hours
This is the foundation. Once it knows who handles what, every prompt goes to the right person automatically.
Two smart forms — one public, one internal
One link goes everywhere — website, QR codes, bulletins, lobby signs. The form changes based on what the person needs.
Plan a visit · prayer · life event · register · join a group · serve · ask a question.
Event ideas · promo · facility · volunteer availability · budget · announcements.
Smart classification into 5 lanes
ChurchTempo reads every submission and picks the right lane.
Sarah plans a visit. Angela on the connection team gets a text: "Sarah Williams plans to visit Sunday at 11 with two kids. Call today. Reply 1 done, 2 no answer, 3 remind tomorrow."
Marcus signs up to serve and selects praise team, media, and kids. The volunteer coordinator gets the action. The three team leads see Marcus in their dashboard. No duplicate texts.
A leader submits a Back-to-School Festival proposal. The approver gets: "New event request. Aug 10. 20 volunteers. $1,500 budget. Reply 1 approve, 2 decline, 3 request info, 4 schedule meeting."
Once approved, ChurchTempo drafts the task list — pick a planning team, confirm budget, create promo, assign volunteers — and prompts each owner at the right time.
Marcus submits a hospital notice. The on-call pastor gets a private text immediately. Admin sees it flagged. No prayer chain blast.
The right person gets a text
Every action prompt includes the name, the number, the context, a suggested opener, and reply options. The leader does the connecting — ChurchTempo tracks whether it happened.
ChurchTempo: Sarah Williams plans to visit Sunday at 11 AM with two children. Please reach out today. Phone: 410-555-1234. Suggested opener: "Hi Sarah, this is Angela from The Purpose Church. We're excited you're planning to visit and wanted to personally welcome you."
Reply 1 done · 2 no answer · 3 remind tomorrow.
AI plans your events automatically
Once an event is approved, ChurchTempo drafts the timeline and prompts each owner at the right time. Example: Back to School Festival.
ChurchTempo: Back to School Festival approved. Please select your planning team by Friday. Suggested roles: event lead, volunteer lead, promo lead, registration lead. Reply 1 done, 2 remind tomorrow, 3 need help.
ChurchTempo: Festival is 60 days away. Promo materials should begin this week. Submit flyer details, announcement copy, registration link. Reply 1 complete, 2 request media team.
ChurchTempo: Festival is 30 days away. Confirm volunteer assignments for setup, registration, hospitality, parking, cleanup, media. Reply 1 complete, 2 need volunteers.